What is XPS file, Microsoft XPS document Writer and Viewer

By Techblissonline Staff Updated on 21st October 2014 Filed Under: Microsoft, Office 2007, Windows 7, Windows Vista, Windows XP

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XPS file format is a Microsoft Open XML Paper Specification and a fixed document format that you can use to archive content in a standardized format or publish content in an easily viewable form.Microsoft introduced this electronic paper format as an alternative to the PDF format.

PDF is a popular file format created by Adobe and microsoft introduced XPS as an alternative to PDF for creating and sharing documents in electronic file format.However, Microsoft’s XPS format is not that popular yet and not many have moved from using PDF to XPS format for creating and sharing documents.

XPS file format is platform independent, openly published, and is made available royalty-free by Microsoft. They have even integrated XPS-based technologies into Microsoft Windows Vista and Windows 7 operating systems as well as Office 2007 and Office 2010 systems.

How to create an XPS document or file?

Windows 7 and Windows vista makes it easier to create XPS files from any windows based application, by letting you select the “Microsoft XPS Document Writer” as the printer and printing to it.

How to open and view an XPS document or file?

You can also view any XPS file by simply double clicking it to automatically open it inside an XPS viewer.Windows 7 and Windows Server 2008 R2 have an XPS Viewer installed by default and you may check whether the XPS Viewer is enabled on your computer system.

If you are on Windows XP or windows 2003, you may download the Microsoft XPS viewer to View XPS documents. The XPS viewer supports “Rights Management” and “Digital Signatures” and includes Microsoft XPS Document Writer for creating XPS files.

If you are using Office 2007, you can free download the save as xps add-in and integrate it with the application. You can then use the “File => Save As” option to create an XPS version of your document, presentation, or spreadsheet directly from the authoring application, rather than going through the print menu.

Features of XPS File format

The following are some of the cool features of XPS file format.

XPS documents support high-fidelity text and graphics. Thus, the text always appears smooth, clear, and accurate at any size.You can also digitally sign an XPS document from within the XPS Viewer. These digital signatures are considered to be legally valid signatures in several countries and if the document is modified or tampered by anyone, the signature gets invalid.

“Rights Management Services” supported by XPS Viewer allows you to manage access permissions for both Microsoft Office file formats and XPS documents.

The above summarizes the methods for creating, sharing and viewing XPS files. Does this help in understanding what an XPS file format is and how to create XPS files and how to open and view any XPS file.

XPS Files – What is XPS file? Microsoft XPS document Writer to create an XPS File and XPS Viewer to open any XPS file. XPS document Writer is integrated with the Print menu and XPS Viewer is available for Windows 7, Vista, XP and earlier versions of Windows.

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